Privacy Policy

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Dorset Coast Forum Privacy Policy

This privacy policy sets out how the Dorset Coast Forum team uses and protects any information that you give it. We are committed to ensuring that your privacy is protected. We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from October 2018.

The DPA 2018 & GDPR

Dorset Coast Forum is hosted by the Dorset Council and therefore complies with the GDPR and the DPA 2018 (Data Protection Act 2018), through the Dorset Council’s policies. Further information about the use of personal information is available on the Dorset Council web site at Privacy and cookies policy – Dorset Council or by contacting Dorset Council’s Data Protection Officer by email at data.protection@dorsetcouncil.gov.uk or by post at RMU, County Hall, Dorchester, DT1 1XJ.

Use of Cookies

The Dorset Coast Forum website uses cookies to better the experience of users while visiting the website. As required by legislation, where applicable, the website uses a cookie control system, allowing the user to give explicit permission or to deny the use of /saving of cookies on their computer / device.

What are cookies?

Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website. Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external service providers or use the cookie control system if available upon their first visit.

Website Visitor Tracking

This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer’s hard drive to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available, users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for any third-party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.

Information That We Collect

In running and maintaining our website and operations we may collect and process the following data about you: Minimal Personal Information provided voluntarily by you. For example, when you subscribe to find out more about news and events, we will ask your name and email address.

Information that you provide when you communicate with us by any means.

How We Collect Information

We collect information from you when you sign up to our newsletter or through events, projects and competitions, and all information collected is provided voluntarily by you.

Contact & Communication with Us

Users contacting us through our website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use. Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you information about news, events and activities about the Dorset Coast Forum through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above. We never give your details to third parties to use your data or to enable them to provide you with information regarding unrelated goods or services. If you no longer wish for us to hold your details please contact us directly and we will delete your history.

Email Mailing List & Marketing Messages

We operate an email mailing list program, used to inform subscribers about news, events and activities the Dorset Coast Forum team and partners organise. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription. Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic location, and already stored subscriber data. Our EMS (email marketing service) provider is Mailchimp and you can read their privacy policy in the resources section.

External Website Links & Third Parties

Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites). We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Usage

We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media. There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.